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Overview > OmniDocs
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OmniDocs |
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An Enterprise Document Management (EDM) platform for creating,
capturing, managing, delivering and archiving large volumes of documents and contents.
Also integrates seamlessly with other enterprise applications.
OmniDocs handles Scanned Document Images, Electronic Documents, Emails and Electronic
Data Output from other applications with equal efficiency and ease. OmniDocs powers
seamlessly collaborate, communicate and share knowledge across and beyond the Enterprise.
With capabilities to efficiently handle enterprise-wide content and ease of integration
with legacy systems, OmniDocs is a true Enterprise Content and Document Management
solution.
OmniFlow suite, of which OmniDocs is a part, is certified for integration with SAP
Netweaver.
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Enterprise Applications:
Document Image Archival & Enterprise Content Management:
This process converts both scanned and e-mail documents into electronic images.
It acts as a central repository making fast retrieval of the documents in a distributed
environment without any document loss.This process is possible because OmniDocs
allows seamless & immediate access availability to image documents across enterprise
and different locations.
Collaboration Across the Enterprise:
This provides in built workflow allowing documents and file flow and of
all chain decision making that requires inputs from multiple people in an organization.
E-mail Archival:
This feature enables enterprises to efficiently store and manage exponentially growing
number of e-mails, thereby ensuring regulatory compliance and better server performance.
E-mails can be quickly archived to lower-cost storage media without compromising
accessibility and on-demand availability.
Egovernance:
This is an online file tracking system as they move up in hierarchy for
government organizations. OmniDocs also provides specific interfaces called White-Hall
with the look and feel as that of a government file.
Image Enable ERP, CRM and Core Banking Applications:
This makes the documents available whenever needed during the transaction.
This feature also associates transactions in the third party application.
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Records Management:
This is an extensive feature of OmniDocs. It not only allows Record Management
Policies to be defined and implemented, but also helps in managing paper documents
in paper form, as it is not feasible to scan and image all files in an organization.
Knowledge Management:
It is the gathering and identifying content from documents, reports, and
other sources for the purpose of searching and using that content for meaningful
relationship. It links people and teams to associated documents. It requires an
extensive role based framework and the capability for transfer & re-use of knowledge
and expertise search and re-use.
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OmniDocs |
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An OmniDocs is a scalable, secure, multi-user Document Management and Workflow System.
It allows users to manage image as well as electronic documents in a single central
repository that can be accessed and shared between multiple users, across departments,
multiple locations and the entire enterprise. It’s inbuilt Adaptive Workflow system
allows users to route and track documents, messages and forms within the workgroup
and helps to manage and track the work processes efficiently.
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OmniDocs has an easy to use user interface available in both Windows and Web Desktops
that support standard document management and workflow operations, as well as additional
custom desktops to meet specific requirements.
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It supports extensive document management and workflow operations including simplified
document acquisition, powerful scanning support, exhaustive document and folder
searches, easy document viewing, flexible annotation support, powerful image editing
operations, complete information management, online form processing, seamless content
management capability, automatic data capture, strong version control, wide-ranging
document delivery features and adaptive workflow for efficient document processing.
Client components are available on a variety of Windows platforms, with support
for multiple national languages.
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Powerful Document Scanning Support
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- Support for TWAIN and ISIS scanning
- Support for scanning though browser plug-in
- Production-level scanning through OmniCapture tool
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Simplified Document Acquisition
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- Upload through HTTP and Desktop Client
- Support for Fax-in, Email and Print Redirection
- Uploading from ODMA compliant applications
- Upload from MS-Office applications through Add-Ins
- Through OmniAcquire offline document acquisition tool
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Exhaustive Document and Folder Searches
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- Combination of Profile Search, Indexed Search and Full Text Search
- ODMA support for search and retrieval
- Search and retrieval through MS-Office AddIns
- Boolean and complex logical searches
- Search on annotations and notes
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Easy Document Viewing
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- Supports viewing and annotating image documents
- Platform independent image document view through Image View Applet
- Support for Document View through browser-based Plug-In
- Supports more than 200 common electronic file formats
- Supports all standard Image Operations such as Deskew, Despeckle, Rotate, Invert,
Brightness/ Contrast, Zoom-in and Zoom-out
- Facility to traverse to Next Page/ Previous Page or Specific Page for viewing multi
page documents
- Documents properties like Owner, Date Modified, Type etc. shown along with the document
view
- Exchange notes on documents
- Secure notes for users
- Browse documents by notes
- Ideal for review comments
- Support for Thumbnails on image and electronic documents including current and older
versions
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Flexible Annotation support |
- Facility of putting text, graphic and image annotations on document pages
- Annotate text and image stamps on documents to indicate signatures, approval seals
etc.
- Print documents with or without annotations
- Annotation groups for selectively hiding, deleting, copying and securing annotations
for selective users
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Powerful Image Editing |
- Image editing operations such as page insertion, deletion, merge/ split pages etc.
- Document Maker tool with facility for merging/ splitting documents based on barcode/
page count etc. to assemble documents from scanned batches
- Clipping Maker tool for preparation of clippings from multiple source documents
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Complete Information Management |
- Organizing documents into Cabinets, Folders and Subfolders for hierarchical storage
management
- Creation of user-defined Data Classes with multiple user-defined indexes of various
data types
- Filing & Indexing of documents and folders on user defined data classes for
quick retrieval
- Document and Folder shortcuts
- Inbox and Outbox for individual users for posting documents
- Linking of documents for cross-referencing related documents
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Seamless Content Management capability |
- WebDAV support
- Enables users of enterprise applications to seamlessly interface with OmniDocs
- Integrates with Content Management
- Supports for users to create, modify, review, and publish content
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Automatic Data Capture |
- Form Builder tool to generate forms for accepting Data Class values
- Zone-based OCR for automatic indexing
- Automatic data extraction using OCR, MICR and Barcode
- Template-based Filing
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Strong Version Control |
- Supports image and electronic document versions, including version comments and
search across versions
- Support for auto-versioning at Cabinet and Folder level
- Check-In and Checkout support for collaborative working on documents
- Support for notifications on check-in/ checkout
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Wide-ranging Document Delivery |
- Download through HTTP and support for Print/ Mail/ Fax of documents
- Auto CD viewer for remote distribution
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Adaptive Workflow for Efficient Document Processing |
- Adaptive Workflow for routing and tracking of documents, messages and forms
- Strong searching, reporting and monitoring of work process and status to help in
automating work processes and improve efficiency
- Create Ad-hoc or pre-defined routes for automatic document routing
- Supports both sequential and parallel routes
- Refer Workitems to other users for reference
- Divert Workitems to other users for delegating or substituting
- Time-based and Event-based reminders
- Users can collaborate on a Workitem through shared and secure notes
- Form-based workflow through PDF forms on the web with automatic data extraction
and indexing
- Extensive Reports and Audit Trails
- Extensive Audit-trails at User, Folder and Cabinet levels on separate actions and
between specific date/ times
- System Reports and Statistics
- Extensive tracking of each Workitem through track-sheet which records all user actions
- Elaborate search on workflow progress through status searches, searches on user-defined
indexes, full-text search and searches on Workitems date and time
- Strong reporting facilities: Daily, Weekly or Monthly reports on completed, incomplete
Workitems to identify slack and improve efficiency
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Effortless Administration |
- Definition of Users and Groups for the system
- Option of granting rights to access, modify or delete documents and folders
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Banks and Non Banking Financial Companies |
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Archival of various circulars, files, Directives Archival of financial documents
like Instruments, Vouchers and Applications
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Government
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- Automated File Flow
- Central Dak and File Management
- Employee Records Management
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Telecom |
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Filing and Retrireview of application forms Filing and Retrireview of duplicate
bills for usage in customer care departments
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Insurance |
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Archival of Customer Dockets Automated Policy Issue and Claims Settlement through
Workflow
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Media |
- Clipping Management
- Archival of Customer Related Information from various magazines and papers
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Pharmaceuticals
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- Document Management during drug discovery
- Archival of documents on clinical tests
- Quality assurance and formulation documentation archival
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Manufacturing |
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Filing of Manuals, Drawings, Inspection Charts, ISO Documents Tender Documents archival
and processing
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Education |
- Archival of Student Database
- Archival of Registration Forms
- Archival of Directives and Correspondence
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Trading |
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Filing of Invoices, Documents and Product Quotations
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Construction/ Engineering |
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Project Archival System |
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HRD and Placement Agencies
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Filing and Management of all personnel records CVs and routing of CVs in a proposed
workflow
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